How to read a waybill in WATSS 

 

Here is a breakdown of the WATSS waybill.  


In the top left-hand corner of the waybill is where the Eqmt shows car initial and number. 

 

 

Right below the car number is where the RWC for the car is located. If this field is blank, you can right click, and it will bring up the RWC master screen. You can then use the filtering system in that screen to locate the correct RWC for the car. Please remember that if you manually apply an RWC you must then hit Partial Seed and then Save to save your changes.  

 

 

 

 

Next is the L/E (Load/Empty) status of the car and the STCC code.  

 



The STCC code information can be viewed in more detail on the Secondary part of the waybill. You then click the Commodity tab. 

 

If the car is considered hazardous, you can click on the green sad face and that will give you the hazmat information. You can also click on the hazmat tab and the same information will be provided. The red arrow is pointing to what comes up when you click the hazmat button. You can also see the hazmat tab information in the background. 

 

The next portion of the waybill shows you the Origin of the shipment and the Destination of the Shipment 

The Origin is on the right side of the waybill with the purple square around it. The Destination is on the left side of the waybill with the red square around it.  

 


The Online Patron information is filled in when the RWC is selected. This shows the originating customer. It also feeds information to the marketing reports. This is why it is so important that all cars online have an RWC so this information is automatically filled in. 

 



There are times we need to send EDI to the Class 1 railroads. If that were to come up, you will have to Edit the waybill. Once you can edit, it opens up the EDI to Road and whether to send a 404 or 417. So if the BNSF is asking for a 417, we will type in BNSF in the EDI to Road and the click on the 417. You can then hit save. You then hit the Resend EDI button that the red arrow below is pointing to.  


 

 



Next on the waybill are the shipper and consignee. These two fields help us determine the correct RWC to apply. Whether it is an inbound waybill or an outbound load this information is very importantThe shipper is located on the right side of the waybill and the consignee is on the left side of the waybill.  


 



To be able to determine a correct RWC, we always have to know to which Road and interchange point a car is going. We can obtain this information through the routing. When you first see it on the waybill, you can only see part of the information. If you click within the route box, the whole routing information will pop up.  


 


So when you look at the whole route you know that this particular car is going to Wichita and we are going to interchange it with the BNSF.  


 

 

We can now look further into the Secondary portion of the waybill. Some of the items we have already touched on, but we will finish going through them.  

The first tab on the Secondary portion of the waybill is the Equipment tab. This will show you whether a waybill is a single car or a multi car waybill. This example is a multi car waybill.  


 


You can also click WB Eqmt and see all of the cars on a multi car waybill. 


 



The Associated Parties tab is also very important. We will use this tab when we are working inbound cars. This is where the In Care of Party will show. It is important when we inbound cars that we always check this tab to make sure we are getting the car to the correct location. Below is an example of a waybill that shows a consignee that is not a true online customer. The In Care of Party shows the cars is for Sabotka Farms in Jerome. We are aware that is a valid customer and then use that information to apply the correct RWC if need be 


 

 

 

Next is the MISC tab. The portion of this tab that we will utilize is the special instructions. If we reject a car to a Class 1, we will want to put the reject reason here. You will have to edit the waybill and enter this information and hit save. The invoicing team and the Class 1 can then see that information and can apply charges and billing accordingly. 


 


Last but not least is the WATSS tab. The main focus on the WATSS tab is the Block to Information. The block to can be changed at anytime without having to Edit the waybill.