Watco

Loading, Unloading, Overlaying billing and Rebilling Cars

Processes you will need:

To Load cars:

Please note that cars must be in pact status before you can load a car.  If the car(s) are not in pact status, you will need to pact the car(s) on their patron track.  Make sure to move them back in Watss to the location that they were at and in the correct sequence.

1. Make a switchlist of the car(s). See process.
2. Once you have a switchlist, highlight the car(s) that you are wanting to load.
3. On the bottom row of buttons, fourth from the right, hit the l/e button:

        4. In the next screen, right click in the RWC Code field.  This will bring up your available RWCs:

       5. Using your filters at the top of the screen, find your loaded RWC for the company you are loading the cars for and highlight it.  Once you have the RWC highlighted, hit select on the bottom row, second from the right:

      6. This will take you back to the previous screen.  Enter your Release D0ate and time and hit the Copy RWC button on the bottom row, fourth from the left:

      7. Once your RWC Code and Release Date field are filled in, on the bottom row, second from the left, hit the L/E button:

       8. In the next screen, make sure that the Load/Empty is marked and hit okay.

1. Once the cars are done loading, it will take you back to your switchlist.  Your cars will show loaded. PLEASE NOTE: You will have to hit OK for each car.

To Empty cars:

Please note that cars must be in pact status before you can empty a car.  If the car(s) are not in pact status, you will need to pact the car(s) on their patron track.  Make sure to move them back in Watss to the location that they were at and in the correct sequence.

1. Make a switchlist of the car(s). See process.
2. Once you have a switchlist, highlight the car(s) that you are wanting to empty.
3. On the bottom row of buttons,, fourth from the right, hit the l/e button:

       4. On the bottom row, second from the left, hit the l/e button:

      5. Once cars have emptied, Watss will take you back to your switchlist and cars will show empty.

Overlaying a waybill:

Occasionally you will need to “overlay” billing on a car.  This simply means that you are taking a new bill and adding it on top of the existing bill on a car.  The overlayed bill will become the active bill on the car.  This usually happens when you receive a 418 on a loaded car and request the 417 billing for the car.  When the billing is in the white waybill queue, you can then “overlay” the billing onto the car.  

PLEASE NOTE: any time you overlay billing, you MUST send an email to billing team that you’ve overlayed billing on the car.

1. Make a switchlist with your car(s).  See process.
2. Once you have the car(s), highlight the car(s) that you need to overlay billing, hit the l/e button on the bottom row, fourth from the right.

       3. On the bottom row, fourth from the right, hit the Bill Choice button:

      4. When the pop up opens, click in the Overlay field.  Any billing that isn’t already on the car will pull into the box:

PLEASE NOTE: if there is more than one bill in this box, you will need to look in the white waybill queue and locate the correct billing you are wanting to overlay, by Waybill Date and Waybill Control Number

      5. Highlight the billing you are wanting to overlay and hit OK.  This will overlay the billing and take you back to your switchlist.   The billing has been overlayed.   And remember to please send to billing that you have overlayed billing onto the car.

REBILL w/NEW Bill & Release

When we are rebilling a car, there’s various reasons to do so.  It usually involves rebilling the same l/e status on a car.  You will rebill loaded cars with loaded RWCs and empty cars with empty RWCs.  Rebilling causes the car to create a new trip cycle and a new waybill for the car. Examples of why to rebill a car:

Rejects

Cars coming out of storage to go outbound

Diversions

Local moves from company to another

1. Create a switchlist of the cars you are needing to rebill.  See process.
2. Once you have a switchlist, highlight the car(s) that you are wanting to rebill.  It’s easier if, at this time, you find the RWC that you are going use to rebill the car.
3. Highlight the cars you are needing to rebill in your switchlist. On the bottom row of buttons, fourth from the right, hit the l/e button:

       4. In your RWC field, right click on your mouse and this will bring up the RWC master:

       5. Locate the RWC you are using to rebill your cars, highlight the rwc and hit select, bottom row, second from the right:

       6. This will take you back to your Bill Choice screen.  Enter your release date and time.  Hit the Copy RWC button, bottom row, fourth from the left:

       7. After the RWCs have been entered into all the fields, hit the Bill Choice button, bottom row fourth from the right:

       8. When the pop up opens, you need to mark the “Rebill w/New Bill & Release” and hit OK:

PLEASE NOTE: The system may have you hit OK more than once as it rebills the cars.  Just continue to hit OK.

Once the cars rebill in the system, it will take you back to your switchlist.  Your cars should be billed.